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How to Format Endnotes for a Professional Ebook Conversion – How to Make an Ebook Series

by Rob O'Byrne on December 19, 2012

How to Format Endnotes for a Professional Ebook Conversion is part of our ongoing How to Make an Ebook Series as part of our Professional Ebook Conversion and Kindle Formatting Service.

This week’s lesson in our “How to Make an Ebook series” will show you how to include endnotes in your ebook. You may be wondering about footnotes. To put it succinctly, you can’t have footnotes in an ebook.

Why You Can’t Have Footnotes

Footnotes can’t exist on a Kindle or any other e-reader because e-readers don’t have headers and footers. Since footers are what footnotes are placed in, there just isn’t a way to have them in an ebook. In light of that, what we must to do is turn all of those footnotes into endnotes.

If you have already properly inserted your footnotes in Word, then you have a very easy task in front of you. It all starts with going to your “References” tab on the top toolbar of Word. You’ll see a little section for footnotes. Looks like this:

Endnotes and Footnotes options in Word

Click where the red arrow is pointing, and you’ll see this:

Window that allows the option to convert footnotes to endnotes

Click on “Convert…” (where the red arrow is pointing). You’ll see this:

Final step in converting footnotes to endnotes for Kindle conversion

Click “Okay.”

You’re done. All of your footnotes should now be endnotes in numerical order at the end of the document.

If, for some reason, you haven’t yet inserted the footnotes or endnotes properly in Word, you’re in for a little bit of work. Fortunately for us, Amazon’s conversion software recognizes Word’s built-in endnotes (unlike Word’s bulleted and numbered list options) and converts them properly for Kindle. All you really need to do now is insert your endnotes with Word’s built-in option.

In same “References” tab, just click “Insert Endnote” wherever you want one. Do it throughout your document. Once you have all of them done, your task is finished.

While We’re on the Subject

As I mentioned earlier, headers and footers are not one of the Kindle’s features. As such, there is no possible way to include page numbers, chapter titles and all the usual stuff that goes in headers. It’s time to eliminate your page numbers.

Note: It’s okay to have headers and footers in the document so long as there isn’t anything in them. You don’t have to delete the headers and footers themselves, only what’s inside.

Deleting What’s Inside Headers/Footers

Simply go to where your page number is and double-click. That will allow you to delete anything and everything in the header or footer. Rinse and repeat with all of them.

That Wraps it Up

It’s often the simplest and easiest things that discourage people from doing what they want. There are a lot of people out there that are intimidated by things that outwardly appear to be too complex or beyond their abilities. All anyone ever needs is a little knowledge, practice, and patience mixed with a generous sprinkling desire and dedication. The payoff is always worth it. So, dear readers, as always, I encourage you to…

Stay Motivated!

Making an professional-looking ebook for Kindle can be as hard or as easy as you want it to be. Here at the Ebook Editor, where customer service is unmatched by any other company that offers ebook conversion services, we want to give you the opportunity to learn and do it yourself. The world of publishing as we know it is going forward at light speed.

Nobody really knows where it’s headed, despite the fierce and devoutly defended opinions raging back and forth on the blogosphere. I can’t say where it’s going. I can say, though, that now is as good a time as ever to self-publish. Indie authors are being spotted by major publishing companies and selling their rights to them for six-figure prices.

These people started off just like you—they needed to turn their document into something that looked magnificent on the Kindle. I strongly urge you to learn how to make an ebook yourself. Not only is it something that will benefit you for years to come (I’m talking to you, Mr. Prolific Author), it will benefit your author friends as well.

Heck, maybe you can even make a business out of it. Either way, stay tuned to our weekly How to Make an Ebook Series and you’ll have your professional-looking ebook up for sale on Amazon in no time.

Happy Formatting and Happy Holidays,

EE

 

{ 2 comments }

CJ Skamarakas January 21, 2013 at 6:23 pm

What about preserving the endnote numbering? I have a book with 14 chapters. The end notes begin at ’1′ for each chapter. But when I have Word save the file as htm, it renumbers all the endnotes, so that by the last chapters I have three-digit endnote references. Any solutions?

Rob O'Byrne January 26, 2013 at 9:56 am

CJ,

I don’t know of a way off hand because I’ve never had the need to.

For ebooks, the end result and experience for the reader is the same whether or not the endnotes are done by chapter or by book. It doesn’t matter to them what the numbering system is. When they click to get to the endnote, they don’t know if they’re at the end of the chapter or the end of the book or the end of the universe. They still have to click to get to the endnote and click to get back.

That isn’t to say we couldn’t or wouldn’t format it for a client who was dead-set on having a specific layout for endnotes. I’m sure there’s a way, but in all of the conversions we’ve done there so far hasn’t been a need. I don’t mean to duck away or put off the technical aspect of the question. I’m sure it seems like I’m dancing away from the question by telling you there’s no need to solve it, but in all honesty I say to not even worry so much about the endnotes or, indeed, putting the file in htm. To make a professional-looking ebook, Microsoft Word has all the tools you’ll need.

Happy formatting,

EE

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